All references to Heads of Sections applies to the managers of the various Departments in the Municipality.
These polices and procedures are controls that management (Municipal Manager and Heads of Department) utilize to ensure that all transactions are correctly recorded in the accounting records of the municipality, reported and disclosed as required by relevant legislation and the Code of Accounting Practice for Local Authorities./ GAMAP.
These are elaborated on individually in the following sections.
The Chief Financial officer must prepare a monthly report for submission to the Council. In terms of Government Gazette No. R 1536, dated 14/10/97, Municipal Managers must furnish the Council with the following information as part of Best Practices:
The anticipated cash flow for the ensuing six months which shall include plans to finance any shortfall; (Quarterly Reporting to Council).
The turnover rate of the 20 highest value stock items accompanies by recommendations on how to improve the turnover rate of such stock items; (Semi-annually Reporting to Council).
All surpluses and shortfalls in stock levels as well as reasons for such surpluses and shortfalls; (Annually Reporting to Council), and
An age analysis of the 20 highest value monthly paid creditors including the reasons for all amounts outstanding for more than 30 days. (Quarterly Reporting to Council).
It must be stipulated in the tender document which point system will be applicable to that specific tender: